Operations Calendar & Principal Tasks

Academic Calendar

2021-2022 Academic Calendar

Operations Calendar

This tool was developed by the Office for Catholic Schools for school leadership to visualize the rhythm of a school year.

(sample, download a copy)

2021-2022 Principal Monthly Tasks

  • August 1st: Weapons Report due to OSPI
  • August 5th: New Principal Orientation via Zoom
  • August 9: Kick Start Zoom Session on Commission/Board Guidebook Review
  • August 10th– Register for and attend in person –Kick Start Principal Meeting
  • August 11th: Secondary Schools – Have newly hired teachers attend New Teacher Orientation (on Trello)
  • August 12th: Elementary Schools – Have newly hired teachers attend New Teacher Orientation (on Trello)
  • August 23: Staff List Updates
  • Final Communication with families on key factors for the opening of school
  • ACRE Religion Assessment – Data review resources to use with your faculty to study your results
  • Sign up Teachers of Religion for Catechetical Certification Level I – Augustine Institute, Symbolon series
  • Check with Parish on needed school items for the Parish Annual Report
  • Map out Curriculum and Assessment work to be done this year
  • Review Emergency Plans: Lockdown, Fire, Earthquake and Active Shooter Protocol
  • Review Records Retention Schedule for Archdiocesan Catholic Schools and Archives
  • Faculty In-service: Review Personnel section of Manual and have teachers complete sign-off sheet (sign if they are new but all should review key items for opening this fall)
  • Confirm Safe Environment Participation and add sign off sheet to files
  • Design and facilitate New Parent Orientation
  • Review changes in Employee Policy Manual, Family Handbook with staff.
  • Prepare welcoming letter for families and a welcome letter for staff

Early Learning

  • ONGOING: Annual In-Service Requirements for Licensed Program (10 STARS hours must be completed July 1st, 2021 – June 30th, 2022): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks – As a result of recent legislation, effective July 1, 2021, child care licensing fees will be suspended until June 30, 2023.: Click Here

Early Learning

  • ONGOING: Annual In-Service Requirements for Licensed Program (10 STARS hours must be completed July 1st, 2021 – June 30th, 2022): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks – As a result of recent legislation, effective July 1, 2021, child care licensing fees will be suspended until June 30, 2023.: Click Here

 

Early Learning

  • ONGOING: Annual In-Service Requirements for Licensed Program (10 STARS hours must be completed July 1st, 2021 – June 30th, 2022): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks – As a result of recent legislation, effective July 1, 2021, child care licensing fees will be suspended until June 30, 2023.: Click Here

Important Dates & Tasks

  • November 12: Complete Tuition Assistance Program (TAP) FACTS Enrollment Verification by November 12th.
  • November 15: Mandatory State Compliance: Enrollment & Staff Reporting:  Questions? private.schools@k12.wa.us.  Click here to access the EDS system.
  • November 16: GRACE Teacher Leader Meeting (virtual) – 3:30-5:30pm
  • November 16: High School Leaders Meetings (virtual) – 1:00-2:30pm
  • November 20: Review Safe Environment Plan and set dates for student participation (Virtus)
  • November 20: Safety Plan review and prepare emergency closures and notify all of procedures 
  • November 28th: GRACE monthly check in with Teacher Leaders: GRACE Monthly Check-in – Google Forms
  • New E-Rate Schools: complete USAC registration ??

BEGIN planning for…

  • Registration and re-enrollment.  Include family income and home language surveys in re-enrollment forms (also available in Spanish on OCS website).

Early Learning Reminders…

  • ONGOING: Annual In-Service Requirements for Licensed Program (10 STARS hours must be completed July 1st, 2021 – June 30th, 2022): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks – As a result of recent legislation, effective July 1, 2021, child care licensing fees will be suspended until June 30, 2023.: Click Here

Early Learning Reminders…

  • ONGOING: Annual In-Service Requirements for Licensed Program (10 STARS hours must be completed July 1st, 2021 – June 30th, 2022): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks – As a result of recent legislation, effective July 1, 2021, child care licensing fees will be suspended until June 30, 2023.: Click Here
  • January 3rd: MAP Winter Test Rostering OPEN
  • January 17th: MLK Day – Offices/Schools Closed
  • January 18th: NWEA MAP Winter Testing Window opens (closes Feb. 4th)
  • January 18th: High School Leaders Meeting 1:00-2:30pm
  • January 18th: GRACE Teacher Leader Meeting (virtual) 3:30-5:30pm
  • January 28th: GRACE monthly check in with Teacher Leaders: GRACE Monthly Check-in – Google Forms
  • January 29: Celebration of Light: Fulcrum Foundation
  • January 31 to February 6: Celebrate a wonderful Catholic Schools Week
  • Fulcrum Foundation Tuition Assistance Grants Applications due early January.
  • Sign up Teachers of Religion for Catechetical Certification Level I – Augustine Institute, Symbolon series
  • Plan for new hires: Recruitment Timetable
  • Register for Leadership Academy Meeting
  • Begin 2022-2023Academic Calendar Planning – Due March 1st
  • Plan ahead for snow days – phone trees for staff and families; potential make-up days, employee pay for non-exempt (hourly employees)

Early Learning Reminders

  • ONGOING: Annual In-Service Requirements for Licensed Program (10 STARS hours must be completed July 1st, 2021 – June 30th, 2022): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks – As a result of recent legislation, effective July 1, 2021, child care licensing fees will be suspended until June 30, 2023.: Click Here
  • February 1st: Beginning of Black History Month. See Trello for resources.
  • February 4th: MAP Winter Test window CLOSES
  • February 11th: Professional Development and Curriculum Day 2022 – VIRTUAL event
  • February 15th: GRACE Teacher Leader Meeting (virtual) 3:30-5:30pm
  • February 15th: High School Leaders Meeting (virtual) 1:00pm-2:30pm
  • February 21st: President’s Day – Offices & Schools CLOSED
  • February 19: Fulcrum Grant for DEI initiatives applications DUE
  • February 28th: GRACE monthly check in with Teacher Leaders: GRACE Monthly Check-in – Google Forms
  • Order ACRE Assessment materials for Grades 5 and 8 for APRIL testing window
  • Teacher Intent and RecruitmentMemo and Form
  • Employment Issues: Memo
  • Consultation Preparation – Title I: Prepare lists of the addresses of low income students by public school district to discuss during Title I consultation. – The process has changed. Stay tuned for updated forms and information.
  • Submit your calendar for the 2022-2023 year to OCS by March 1st
  • Plan your parent meeting for registration and State of the School
  • Begin Lenten planning for staff and community (Lent is March 2 – April 14, 2022)

Early Learning Reminders

  • ONGOING: Annual In-Service Requirements for Licensed Program (10 STARS hours must be completed July 1st, 2021 – June 30th, 2022): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks – As a result of recent legislation, effective July 1, 2021, child care licensing fees will be suspended until June 30, 2023.: Click Here

Early Learning Reminders

  • ONGOING: Annual In-Service Requirements for Licensed Program (10 STARS hours must be completed July 1st, 2021 – June 30th, 2022): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks – As a result of recent legislation, effective July 1, 2021, child care licensing fees will be suspended until June 30, 2023.: Click Here
  • March 29 – April 30: ACRE Assessment testing window
  • April 15th: Federal Programs Participation Application due. Use your EDS account to fill out the application. This is for Title 1-A, Title1-C Title IIA, Title III, Title IV-A, Title IV-B and Carl Perkins. For assistance see the OSPI website.
  • April 16th: School Approval Application for renewal due.
  • April 20th: FEMA Reimbursement application due to Scott Bader
  • April 26th: High School Leaders Meeting (virtual) 1:00-2:30pm
  • April 26th: GRACE Monthly Meeting (virtual) 3:30-5:30pm
  • April 28th: GRACE monthly check in with Teacher Leaders: GRACE Monthly Check-in – Google Forms
  • April 30th Virtus lesson for Spring completed
  • April 30th EANS application due, may be extended
  • Prepare 2021-2022 Employee Covenants
  • Submit recipients for Staff Years of Service Awards
  • Federal Funding Consultation with local district. Use this checklist.
  • Send Employee Termination Report to Office for Catholic Schools for all employees not returning

Early Learning Reminders

  • ONGOING: Annual In-Service Requirements for Licensed Program (10 STARS hours must be completed July 1st, 2021 – June 30th, 2022): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks – As a result of recent legislation, effective July 1, 2021, child care licensing fees will be suspended until June 30, 2023.: Click Here

Early Learning Reminders

  • ONGOING: Annual In-Service Requirements for Licensed Program (10 STARS hours must be completed July 1st, 2021 – June 30th, 2022): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks – As a result of recent legislation, effective July 1, 2021, child care licensing fees will be suspended until June 30, 2023.: Click Here

  • Update Family Handbook
  • Submit staff list updates- TBA
  • Prepare information for the Parish/School Annual Report due in August.
  • Sign up Teachers of Religion for Catechetical Certification Level I – Augustine Institute, Symbolon series
  • Final Edit “School Finder” at www.SeattleArchdiocese.org
  • Review Records Retention Schedule for Archdiocesan Catholic Schools
  • Plan for School’s Faculty and Staff In-Service Days in August
  • OSPI ComplianceWeapons Reporting usually is mailed to the school in mid-May but there has been glitches on OSPI end so reports are due August 1, 2021. This is a report of any weapons incidents at your school during this past school year. The form must be completed even if you have no incidents to report. OSPI link
  • Check  with your PAA or parish bookkeeper on what information will be needed from the school for the Archdiocese Annual Report due Aug. 15.
  • Watch for OSPI email approving EANS application or make corrections or amendments and resubmit.

Early Learning Reminders

  • ONGOING: Annual In-Service Requirements for Licensed Program (10 STARS hours must be completed July 1st, 2021 – June 30th, 2022): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks – As a result of recent legislation, effective July 1, 2021, child care licensing fees will be suspended until June 30, 2023.: Click Here