Operations Calendar & Principal Tasks

Academic Calendar

Our 20-21-OCS-Calendar-UPDATED-revised 04.14.2021

Operations Calendar

This tool was developed by the Office for Catholic Schools for school leadership to visualize the rhythm of a school year.

(sample, download a copy)

2020-2021 Principal Monthly Tasks

Early Learning

  • ONGOING: Annual In-Service Requirements for Licensed Program (Must be completed July 1st, 2020 – June 30th, 2021): Click Here

  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here

  • ONGOING: Annual Maintaining of License Tasks: Click Here

Early Learning

  • ONGOING: Annual In-Service Requirements for Licensed Program (Must be completed July 1st, 2020 – June 30th, 2021): Click Here

  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here

  • ONGOING: Annual Maintaining of License Tasks: Click Here

 

Early Learning

  • ONGOING: Annual In-Service Requirements for Licensed Program (Must be completed July 1st, 2020 – June 30th, 2021): Click Here

  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here

  • ONGOING: Annual Maintaining of License Tasks: Click Here

Important Dates & Tasks

  • November 1: GRACE teacher leaders create PLCs during one of the November staff meeting times.  Theme: MAP testing and data
  • November 2:  GRACE Regional Teacher Leader meeting, 3:30-5:00pm
  • November 12: Complete Tuition Assistance Program (TAP) FACTS Enrollment Verification by November 12th.
  • November 15: Mandatory State Compliance: Enrollment & Staff Reporting:  Questions? private.schools@k12.wa.us.  Click here to access the EDS system.
  • November 20: High School Leaders meeting, 7:30-9:00am please send Justyna King any agenda items before this date.(add link)
  • November 20: Review Safe Environment Plan and set dates for student participation (Virtus)
  • November 20: Safety Plan review and prepare emergency closures and notify all of procedures (example?)
  • New E-Rate Schools: complete USAC registration ??

BEGIN planning for…

  • Registration and re-enrollment.  Include family income and home language surveys in re-enrollment forms (also available in Spanish on OCS website).

Early Learning Reminders…

  • ONGOING: Annual In-Service Requirements for Licensed Program (Must be completed July 1st, 2020 – June 30th, 2021): Click Here

  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here

  • ONGOING: Annual Maintaining of License Tasks: Click Here

Early Learning Reminder…

  • ONGOING: Annual In-Service Requirements for Licensed Program (Must be completed July 1st, 2020 – June 30th, 2021): Click Here

  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here

  • ONGOING: Annual Maintaining of License Tasks: Click Here
  • January 4: Winter MAP Rostering starts Monday and ends Friday, January 15th
  • January 5: Attend NWEA Rostering meeting at 3:30pm (ZOOM)
  • January 11th/14th/28th: Accreditation Meetings (WCEA protocols, FAQs, and future site visit planning) – details here
  • January 14: Attend GRACE January Meeting with your teacher-leaders (new to GRACE) at 3:30-5:30pm (ZOOM)
  • January 19: Winter MAP Assessment window open (ends February 12th 2021)
  • January 21: Attend GRACE January Meeting with your teacher-leaders (seasoned teachers) at 3:30-5:30pm (ZOOM)
  • January 28: DUE – Please Complete Plans for Curriculum Day on 3/12 (complete this chart!)
  • January 29: Celebration of Light: Fulcrum Foundation
  • January 31 to February 6: Celebrate a wonderful Catholic Schools Week
  • Fulcrum Foundation Tuition Assistance Grants Applications due early January.
  • Plan for new hires: Recruitment Timetable
  • Register for Leadership Academy Meeting
  • Begin 2021-2022 Academic Calendar Planning – Due March 1st
  • Plan ahead for snow days – phone trees for staff and families; potential make-up days, employee pay for non-exempt (hourly employees)

Early Learning

  • ONGOING: Annual In-Service Requirements for Licensed Program (Must be completed July 1st, 2020 – June 30th, 2021): Click Here
    ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks: Click Here
  • February 1 – Beginning of Black History Month. See Trello for resources.
  • February 2 – NWEA MAP testing PM office hours with Mark D.
  • February 4 – NWEA MAP testing AM office hours with Mark D.
  • February 12MAP Winter Testing Window Closes by 3pm
  • February 15 – President’s Day – Offices & Schools CLOSED
  • February 19Fulcrum Grant for DEI initiatives applications DUE
  • February 19 – High School Principals & Leaders Meeting at 7:30am
  • February 22 – OCS Curriculum Day Registrations OPEN for 3/12 PD
  • Christ in the Classroom Retreats occurring locally
  • Order ACRE Assessment materials for Grades 5 and 8 for APRIL testing window
  • Teacher Intent and RecruitmentMemo and Form
  • Employment Issues: Memo
  • Consultation Preparation – Title I: Prepare lists of the addresses of low income students by public school district to discuss during Title I consultation. – The process has changed. Stay tuned for updated forms and information.
  • Submit your calendar for the 2021-2022 year to OCS by March 1st
  • Plan your parent meeting for registration and State of the School
  • Begin Lenten planning for staff and community (Lent is February 17 – April 3)

Early Learning

  • ONGOING: Annual In-Service Requirements for Licensed Program (Must be completed July 1st, 2020 – June 30th, 2021): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks: Click Here

Early Learning

  • ONGOING: Annual In-Service Requirements for Licensed Program (Must be completed July 1st, 2020 – June 30th, 2021): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks: Click Here
  • March 29 – April 30: ACRE Assessment testing window
  • April 15th: GRACE New Teacher Leader Spring Meeting (3:30pm)
  • April 15th: Federal Programs Participation Application due. Use your EDS account to fill out the application. This is for Title 1-A, Title1-C Title IIA, Title III, Title IV-A, Title IV-B and Carl Perkins. For assistance see the OSPI website.
  • April 16th: School Approval Application for renewal due.
  • April 20th: FEMA Reimbursement application due to Scott Bader
  • April 22nd: GRACE Seasoned Teacher Leader Spring Meeting (3:30pm)
  • April 26th: Spring MAP Rostering Window opens (through May 7th)
  • Prepare 2021-2022 Employee Covenants
  • Submit recipients for Staff Years of Service Awards
  • Federal Funding Consultation with local district. Use this checklist.
  • Send Employee Termination Report to Office for Catholic Schools for all employees not returning
  • EANS application should be out soon. turn around time will be quick for submitting to State.

Early Learning

  • ONGOING: Annual In-Service Requirements for Licensed Program (Must be completed July 1st, 2020 – June 30th, 2021): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks: Click Here

Early Learning

  • ONGOING: Annual In-Service Requirements for Licensed Program (Must be completed July 1st, 2020 – June 30th, 2021): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks: Click Here

  • June 4th – MAP Spring Testing Window closes
  • June 11th Register your 21-22 GRACE team for next year
  • June 23rd – GRACE Teacher Leader Forum 2021 (Virtual)
  • Submit staff list updates- TBA
  • Final Edit “School Finder” at www.SeattleArchdiocese.org
  • Review Records Retention Schedule for Archdiocesan Catholic Schools
  • 2021 New Principals’ Orientation – TBA
  • 2021 New Teachers’ Orientation – TBA
  • Plan for School’s Faculty and Staff In-Service Days in August
  • OSPI ComplianceWeapons Reporting usually is mailed to the school in mid-May. Reports are due in July. This is a report of any weapons incidents at your school during this past school year. The form must be completed even if you have no incidents to report. OSPI link
  • Check  with your PAA or parish bookkeeper on what information will be needed from the school for the Archdiocese Annual Report due Aug. 15.

Early Learning

  • ONGOING: Annual In-Service Requirements for Licensed Program (Must be completed July 1st, 2020 – June 30th, 2021): Click Here
  • ONGOING: CPR/FA Renewals for Staff during Covid-19: Click Here
  • ONGOING: Annual Maintaining of License Tasks: Click Here