Monthly School Tasks— –OCS Facebook
My Catholic School Website
School Office Monthly Mailing Archives – click here.

Dear School Office Colleagues,

Welcome to October! Thank you for activating your school offices so efficiently to serve all of your school community! Just a reminder, Eugenia serves as administrative assistant and tracks key OCS databases including Frontline Applitrack, Aesop, and the CSED. If you have questions, surprises or concerns at any time, please email Eugenia Geisel at eugenia.geisel@seattlearch.org

October’s Goal: Update the CSED!
This month we are are setting a goal of working with you all to clean up your personnel lists in the CSED. Please update your staff lists, and at a minimum please indicate Teachers of Religion. This is going to be important as we move forward with our Christ in the Classroom program Level 1 Catechetical Certification. Having updated information in your school’s CSED will also help as we continue to transition to the new mycatholicschool.org website, as well as mailings such as this one and other communication channels. If you have any questions about how to do so, please contact Eugenia so she can assist you.

3 Helpful School Office Links at your fingertips!
1. Clock Hours – Some of you may be responsible to help the principal organize clock hour paperwork for professional development. clock hours are a wonderful gift for all teachers! Our wonderful Lisa O’Leary, has demysterified the clock hour process and made it super clear to follow! To learn more, please click here.
2. October is SCHOOL SAFETY Month and we have excellent resources to share to be mindful of all the ways to keep us all safe. Please click here.
3. OCS POLICY MANUAL – School Policies – This link connects you with the 4 core sections of the OCS Policy Manual.

CHANCERY PARTNER HIGHLIGHT: The Office of Property and Construction
http://www.seattlearchdiocese.org/Archdiocese/Property/default.aspx
The mission of Property and Construction Services is to provide professional expertise in the areas of construction management, property purchases and sales, facilities maintenance and operations in support of the Archbishop’s goals for the Catholic Church of Western Washington.

• This office is responsible for the SAFETY Trainings throughout the Archdiocese. Please visit the Safety Training Dates – Fall 2018
• Information about ALL things SAFETY, please click here.
• Safety Manual – Safety and Accident Prevention Program for each school and parish
• AHERA….. Asbestos Management Plan
• Property and Construction
• Forms and Contracts – helpful spot to fins so many additional resources

Toll Free: 800-809-4923
Fax: 206-382-4266
Website: http://www.seattlearchdiocese.org/Archdiocese/Property/default.aspx
Mailing Address: 710 9th Ave, Seattle, WA 98104-2017

October Key Events:

• October 9th – Leadership Academy: New & Aspiring Principals
• October 12th – Professional Development Day: Christ in the Classroom School Retreats
• October 17th – Western Washington Catholic Schools Technology Conference
• October 18th – The Great Shake Out is COMING! Can you school joins us? To register, please visit: The Great Shake out!
• October 25th – All Principals Meeting
• October 27th – The Math Games for Grade 8: Seattle Prep
• October 20-21st – Missionary Discipleship Formation Program: Tacoma
• October 29th & 30th – High School Leadership Meetings: Cohort 1 & Cohort 2

October School Office Checklist:
– Fulcrum Tuition Assistance Grants Program
– Christ in the Classroom Retreats occurring locally – October 12
– Fall School Data Collection (NCEA) Launches Sept. 17 and due October 1
– OSPI – DOH Immunization Reports: All private schools and licensed preschools must report the immunization status of students by Nov. 1 each year per state law (WAC 246-105-060). Access the current report form here.
– OSPI Compliance: Enrollment & Staff Reporting: The memo is emailed near the end of September; Application opens early October and will closes mid-November; Use enrollment as of October 1; all instructional staff and head of school must be reported; Make sure you “Submit” both enrollment and staff reports—“Saving” does not submit the report to this office. (Use EDS system – EDS (https://eds.ospi.k12.wa.us/login.aspx)
– Principal Leadership Meeting October 25 – Make sure your principals register and attend

THANK YOU for your hard work to open wide the doors to our Lord, Jesus Christ!

If we can be of service, please contact us!
Sandy Barton Smith sandra.smith@seattlearch.org and/or
Eugenia Geisel eugenia.geisel@seattlearch.org